HOW IT WORKS · QUANTUM 125
From one payroll report to a plan in place. 60 to 90 days, with QHB doing the work.
Who does what, week by week, in three lanes: the owner and the CPA, HR and payroll, and the employee. Your health plan, your broker and your renewal are not on the list, because nothing about them changes.
THE TIMELINE
Ten steps, three lanes.
Each step sits with whoever does it. Most of them are QHB's.
- 01Day 1Owner and CPA
Send one payroll report.
A recent payroll export through a secure link. Longtable submits the request for coverage data to Quantum Health Benefits. Nothing changes on your payroll.
- 023 to 5 business daysOwner and CPA
Read your proposal.
Person-by-person figures for your company, built from your own payroll. The Section 125 plan document, the carrier's policy form and QHB's payroll reporting instructions go to your CPA with it.
- 03Week 2Owner and CPA
Sign the two plan agreements.
Only once your CPA is comfortable. From here QHB takes the ball.
- 04Weeks 2 to 3HR and payroll
One kickoff call.
Which payroll system you use, how often you pay, who is eligible, and the start date. QHB's setup team runs it; HR attends.
- 05Weeks 3 to 5HR and payroll
Payroll data and connection.
QHB pulls your payroll data to check each person, connects to your payroll system and sets the two codes: a pre-tax deduction and an after-tax payment.
- 06Weeks 5 to 7Employee
The notice, then the conversation.
Written notice of the plan and the payroll deduction, on the employer's normal channel. Enrollment conversations run online and in the app. QHB's team answers questions first; opting out is a call to QHB, not a hard sell.
- 07First payrollEmployee
Two new lines on the stub.
The premium out before tax, the payment back in after it. Net pay goes up: about $96.14 a month at a $50,000 salary.
- 08First monthEmployee
Register in the app. One short activity.
A video visit, a prescription or a claim is one tap away. The month's activity triggers that month's payment into the next paycheck.
- 09Every pay periodHR and payroll
Steady state.
New hires come through payroll. No premium for an unpaid month. Reports every pay period. Opt-outs, billing and claims go to QHB.
- 10Each yearOwner and CPA
About $957 kept per enrolled employee.
By design, at your headcount. It offsets the renewal increase you just took, without a plan change.
WHAT PAYROLL SEES
Two codes, one census, no spreadsheets.
Payroll is the seat that worries most and does least once the plan is running. This is the whole list.
- Two codes on each pay run: a pre-tax deduction for the premium and an after-tax payment for the monthly benefit.
- A payroll census at setup, so QHB can check each person's tax status before the first run.
- A connection to your payroll system, ADP, Gusto and others; no monthly spreadsheets or add-and-delete files.
- No premium taken for a month an employee is not paid.
AFTER LAUNCH
Quantum runs it. HR keeps its week.
Once the plan is in force, Quantum Health Benefits handles the work a new benefit usually adds to HR's desk.
- Plugs into your payroll system, including ADP, Gusto and others: no monthly spreadsheets or add-and-delete files.
- New hires are added from payroll. No premium for any month an employee is not paid.
- Opt-outs go to QHB's team, not to you. Its call center answers questions first; it is not a hard sell.
- Billing questions and claims are handled by QHB.
- Enrollment and employee education run online and in the app. No on-site meetings.
SCHEDULE A MEETING
One 30-minute call.
We welcome your CPA or tax attorney on the first call. Bring anyone you’d like. We’d love to walk them through the math, and your CPA files the documents anyway.
Or call 248.742.0065Mon – Fri: 9:00 AM – 5:00 PM
